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Child Protection Policy

       Saint Joseph School Foundation, Inc. is fully committed to the protection of children in its care, in alignment with the Department of Education’s Child Protection Policy (DepEd Order No. 40, s. 2012). This Child Protection Policy seeks to create a safe, nurturing, and protective environment for every student. We maintain zero tolerance for any act of child abuse, exploitation, violence, discrimination, bullying, or any other form of abuse within the school. All members of the school community, administrators, teachers, non-teaching staff, parents, and students, share the responsibility of safeguarding the rights and welfare of our learners.

Scope:

       Child Protection Committee (CPC): In compliance with DepEd Order 40, s. 2012, the school has established a Child Protection Committee. The CPC is a standing committee dedicated to planning, implementing, and monitoring child protection mechanisms in the school. The composition of the CPC is as follows:

  • School Head (School Director) – Chairperson

  • Guidance Counselor – Vice Chairperson

  • Students’ Moderator (Dean of Discipline)

  • Representative of the Teachers – Faculty Club President

  • Representative of the Students – Supreme Student Council President

  • Representative from the Community – designated by the Barangay, preferably a member of the Barangay Council for the Protection of Children (BCPC).

       The inclusion of a community representative ensures coordination with community child protection efforts and resources.

Functions of the CPC:

       The Child Protection Committee performs the following key functions to ensure the safety and well-being of students:

1. Policy Development:

       Draft and recommend for adoption a school Child Protection Policy (this document) with a code of conduct for school personnel and students, and a plan to ensure child protection and safety. This policy shall be reviewed at least every three (3) years to 77 keep it up-to date. The CPC also develops templates or child protection forms and integrates DepEd’s guidelines into school practice.


2. Information Dissemination and Training:

      Initiate programs to inform and educate pupils, students, and parents about child protection. This includes organizing seminars and activities to raise awareness on child abuse, exploitation, violence, discrimination, and bullying. The committee ensures that school personnel are trained on positive and non-violent discipline techniques and classroom management, anger and stress management, and gender sensitivity. Students are taught about their rights and responsibilities, and how to seek help through homeroom discussions and assemblies.


3. Prevention and Monitoring:

      Develop and implement a school-based child protection and monitoring system. This involves establishing a clear reporting and referral process for any child protection concerns (explained below), and a system for early detection of students who may be experiencing abuse. The school keeps an eye on warning signs, such as frequent unexplained injuries, sudden changes in behavior or academic performance, and the CPC discusses interventions when such cases arise. The committee also maintains records of all reported cases (confidentially) and actions taken, to monitor outcomes and follow through until resolution.


4. Identifying and Assisting At-Risk Students:

     Establish a system for identifying students who may be suffering from significant harm based on physical, emotional, or behavioral indicators. Teachers are oriented to be observant of signs of abuse or neglect (for example, a child who is consistently malnourished, excessively fearful, or has bruises). When a teacher flags a concern, the Guidance Counselor and CPC confidentially look into the situation (talking gently with the child, maybe inquiring with the parent) to determine if further action is needed. The CPC will ensure that appropriate support or referrals are given to these at-risk students.

Data Privacy Policy

This Privacy Notice outlines how Saint Joseph School Foundation, INC. (the "School," "We," "Us") collects, uses, protects, and handles personal information obtained through or displayed on our official website: www.sjsfi-zc.com. This notice does not cover data collected through physical forms, school records, or internal systems not connected to the public website. We are committed to protecting your privacy in compliance with the Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012 (DPA).

 

1. Collection of Personal Information

 

We collect personal information directly when you interact with our website through online forms, emails, or user accounts. This information may include:

 

  • Identity Data: Name, date of birth, and gender.

  • Contact Data: Email address, phone number, and mailing address.

  • Academic/Application Data: Relevant information submitted for admission, enrollment, or job applications.

  • Visual Data: Photographs, videos, and other digital recordings of individuals taken during school events, activities, and for staff/faculty profile pages.

  • Technical Data: IP address, browser type, operating system, and website usage data collected via cookies and analytics tools.

 

2. Use and Processing

 

The personal information collected is processed solely for legitimate purposes related to the operations of the School and based on your consent or legal necessity, including:

 

  • Processing admission and enrollment applications.

  • Responding to inquiries, requests, and feedback.

  • School Publicity and Documentation: Highlighting school events, achievements, and faculty/staff accolades on the website for public relations and institutional memory, subject to explicit consent.

  • Managing school communications, events, and announcements.

  • Improving website functionality, performance, and security.

 

3. Data Protection and Security

We are committed to securing your data. We implement reasonable and appropriate organizational, physical, and technical security measures (such as access controls) to protect personal data from loss, misuse, unauthorized access, disclosure, alteration, or destruction. As the website is hosted on the Wix platform, the overall security, including infrastructure, server protection (firewalls), and data encryption (SSL/TLS), is also governed by the Wix Terms of Use and their proprietary Privacy Policy.

 

Specific Administrative Security: Access to the website administration panel (Wix Editor) is limited exclusively to authorized IT staff using secure, institutionally-managed devices within the protected school network environment. All administrators are bound by the School's internal Data Governance policies and confidentiality agreements.

 

4. Disclosure and Sharing

We generally do not share your personal information with third parties unless:

 

  • It is necessary to fulfill the purpose for which you provided the information (e.g., sharing applicant data with the Admissions Committee).

  • Required by law, court order, or governmental regulation (e.g., compliance with the National Privacy Commission).

  • You have provided your specific consent.

 

5. Data Subject Rights

 

The School is committed to upholding the rights of our data subjects as guaranteed under the DPA. Should you have any concerns regarding the processing of your data, we strongly encourage you to first contact our Data Protection Officer (DPO) for immediate resolution. As a data subject, you are entitled to several rights as outlined in the law. These include the Right to be informed about the data we collect and its purpose; the Right to object to or withhold consent for data processing; the Right to access and request copies of your personal data; the Right to rectification to correct any inaccuracies; the Right to erasure or blocking to request the removal or destruction of your data; and the Right to damages to be compensated for losses due to unauthorized or unlawful use of your personal information. You may refer to the full text of the Data Privacy Act of 2012 (R.A. 10173) for complete details on these rights.

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6. Contact Information

If you have questions, concerns, or wish to exercise your data subject rights, please contact our Data Protection Officer (DPO):

 

Data Protection Officer

Saint Joseph School Foundation, Inc.

website@sjsfi.ph.education

975 6791

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Last Updated: November 2025

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CCTV Implementation

1. Rationale and Purpose

 

Saint Joseph School Foundation, INC. is committed to providing a safe, secure, and supportive environment for all students, staff, and visitors. The use of Closed-Circuit Television (CCTV) surveillance is implemented solely for the following purposes:

 

Safety and Security: Deterring and detecting criminal activity, including theft, vandalism, and unauthorized access to school premises.

 

Incident Investigation and Policy Enforcement: Providing reliable, unbiased evidence to investigate and resolve incidents related to security, property damage, or student safety. This explicitly includes the verification and enforcement of regulations outlined in the School’s Student Handbook and Administrative Manual.

 

Behavioral Deterrence: Encouraging appropriate behavior within supervised areas of the campus.

 

Emergency Response: Assisting authorized personnel during emergency and crisis situations.

 

The CCTV system is not intended for continuous, live, nor active staff or student performance monitoring.

 

2. Scope and Coverage

The CCTV system covers designated common and high-traffic areas across the campus.

 

Areas Under Surveillance:

 

  • Main entrances and exits

  • School perimeter and parking lots

  • Lobbies and reception areas

  • Hallways and stairwells

  • Designated outdoor common areas (e.g., courtyards, sports fields).

  • Event halls, Gym, and Conference room

  • Laboratories

  • Classrooms

  • Offices

 

Areas NOT Under Surveillance:

 

  • Restrooms and changing facilities

  • Private offices (unless specific safety and regulatory reasons are required, which will be clearly posted)

  • Areas where an expectation of privacy is paramount.

  • Confidential counseling and medical assessment rooms.

 

Signage is posted clearly at all entrances to the campus, notifying individuals that the premises are under CCTV surveillance.

 

3. Data Governance and Retention

 

The school is committed to handling all recorded data in compliance with relevant data protection acts and privacy laws.

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a. Data Storage

 

Footage is stored on secure servers located on the school premises. Access to the storage system is restricted and protected by multi-factor authentication.

 

b. Retention Period

 

CCTV footage is typically retained for at least 15 days. After the maximum period, the data is automatically and securely overwritten, unless it is required for an ongoing investigation or legal proceeding.

 

4. Access Protocol and Disclosure

Access to live feeds and recorded footage is strictly limited and controlled.

 

a. Authorized Personnel

 

Only the following positions have the authority to view, export, or manage CCTV footage:

  • The School Principal or School Director.

  • The Designated Administrative Officer

  • The Student Moderator

  • IT-in-Charge

  • The Head of Campus Security.

  • Law Enforcement officials, upon presentation of a valid search warrant, subpoena, or in connection with a formal, active investigation.

  • Temporary Access: Other individuals may be granted temporary viewing access by the above authorized personnel when such access is deemed absolutely necessary and integral to the ongoing investigation, provided this decision is formally documented.

  • Limited Access to viewing only:

    • Guard-on-Duty – for the Monitoring area located in the Guardhouse

    • Librarian Staffs – for the Monitoring are located in the library

 

b. Usage Restrictions

 

Footage will only be viewed or disclosed when there is a reasonable suspicion of misconduct, policy violation, or criminal activity, or when required by law. Routine, non-investigative viewing of live feeds is restricted to security personnel for real-time monitoring of premises during school hours, school events, and working days.

 

5. Reporting and Contact Information

If you have any questions or concerns regarding this policy, the placement of cameras, or access to data, please contact the designated Data Protection Officer or Campus Security Lead:

 

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Data Protection Officer

Saint Joseph School Foundation, Inc.

website@sjsfi.ph.education

975 6791

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Last Updated: November 2025

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